19 March 2020
Midas Group's Response to Covid-19
This document sets out Midas’ response to the COVID-19 strain of the global Coronavirus disease in terms of business continuity.
At Midas we take the health and safety of our staff, supply chain and visitors to our offices and projects very seriously. By sharing our policy and the precautionary steps we are taking we hope that you will be confident that Midas is doing all it can to continue to deliver our projects safely. We will be continually monitoring the Government’s website and daily updates by the Prime Minister and using the information to guide us in forming and amending our policies and approach.
At present the business is operating as normal and any changes in our response as a result of Government guidance and/or directives will be notified to our stakeholders.
In this fast changing environment the Midas Group has undertaken a number of measures to ensure the safety and health of our employees and those connected with our works.
Leadership of Incident
- Coronavirus planning – Key departments have come together to undertake a planning workshop identifying the key risks to the business, developing an action plan to maintain business continuity, health and productivity.
- A coronavirus “Task Group” has been formed, from key personnel within the group able to respond to the fast pace of changes that have been occurring. This task group convenes on a regular basis, to monitor the effectiveness and continuity of our plan and to ensure a swift and regular communication channel to all parts of the business.
Midas has adopted a 3 stage approach to mitigate the consequences of the Virus –
Prevent, React, Recover
The Prevention stage includes the following measures being undertaken:
- Tool Box Talks targeting personal hygiene, hand washing, isolation, symptom awareness and what to do if experiencing any symptoms.
- Identification of vulnerable persons who may need additional support should the situation significantly change, including Government guidance on self-isolation.
- Weekly ABC Communication updates on information, guidance and policy requirements relating to the virus.
- Offices have had enhanced cleaning regimes, focusing on commonly touched items, door handles etc. using disinfectant sprays available to office personnel
- Non-essential client, third party and stakeholder face to face meetings to be minimised wherever possible.
- Team meetings and staff 1-2-1s should be held virtually wherever possible.
- Non-essential seminars, networking events and face to face training courses postponed for an initial period of 3 months.
- Dialogue and continual communication with the supply chain and customers to understand monitor and notify project implications including unavoidable delay.
- Communication with the supply chain / sub-contractors to ensure they have clear processes in place for educating, identifying symptoms in workforce and response to isolations. This includes the resourcing of projects, particularly any reduction of the management and supervision personnel.
The Reaction stage includes:
- Area delivery of projects – each Business Area / Division is responsible for reviewing the project specific continuity plan and ensuring the health and safety of those on the project during the current climate. This includes suitable numbers of trained and competent managers in health and safety and first aid.
- Management and supervision of site operations to ensure operation and continuity of works
- Cross training of staff to undertake critical roles.
- Identification of replacement management that can be used at short notice in the event of the isolation of key individuals.
- Identification and dialogue with more vulnerable employees to create a safe environment – removal from front line positions or remote working as required.
- Upgrading and testing of IT systems in preparation for increased remote working.
- Engagement with competent trained cleaning companies capable of undertaking deep cleans in the event of confirmed cases or cleaning required for suspected cases.
- Notification to key stakeholders should a confirmed case occur on site or within an office environment.
The Recovery stage includes
- Restarting of sites following any forced shut down by Public Health England / Wales
- Returning normality to site operations as quickly as possible i.e. inductions, reassess risk assessments and reassurance to the workforce
- Understanding the key lessons from the outbreak
- Implement measures to mitigate project delay or other related consequences
- Undertake training to staff on the lessons learned
The current situation is very fast moving. To mitigate and control the risk the Midas Group has committed significant time and resource in understanding and planning for potential scenarios giving confidence in the systems and processes to minimise consequences to health and production. As the exposure rates change and with the evolving Government guidance, our plan will remain fluid and able to quickly respond to change.